The Supplemental Technical Assistance (STA) component of the United States Agency for International Development (USAID) funded Sustainable Ecosystems Advanced (SEA) seeks to promote improved science, technology, and innovation in the fisheries science and fisheries stock assessment practices in Indonesia. USAID SEA and the STA Component are jointly implemented by Tetra Tech with support from a consortium of partners including the University of Hawaii, the major sub-awardee and collaborator on STA activities.
USAID SEA seeks to support the Government of Indonesia to improve the governance of fisheries and marine resources at local, district, provincial, and national levels and to conserve marine biological diversity. STA works alongside USAID SEA in Indonesia’s Fishery Management Area (FMA) or Wilayah Pengelolaan Perikanan (WPP)-715. STA directly supports: (1) USAID SEA Project Strategic Approach 2 – Task 1 to improve ecosystem management of FMA 715 and MPAs; and (2) Strategic Approach 4 – to advance policies and regulations. The STA team focuses on national-level activities and use FMA 715 for piloting demonstrations as needed to support the Ministry of Marine Affairs and Fisheries (MMAF). The STA component of the USAID SEA project began in July 2019 and will close in March 2021.
STA adopted a virtual contingency plan to continue implementation of program activities despite the safety, logisitic and travel limitations caused by the COVID-19 pandemic. In order to engage Indonesian stakeholders in the MMAF and the National Commission on Fish Resource Assessment or Komisi Nasional Pengkajian Sumber Daya Ikan (Komnas Kajiskan) in capacity building and coordination opportunities to improve Indonesia’s fisheries and its fish stock assessment, STA is relying upon a series of webinars and virtual coordination meetings leading up to a National Virtual Symposium to be held in late October to early November 2020 (for Segment 1). The content of the webinars is developed by experts from the University of Hawaii in the United States and leading experts in Indonesia, who are members of the Technical Advisory Group (TAG) of STA. The webinars are designed to culminate in the creation and adoption of a road map for improved fish stock assessment system for Indonesia.
C. Objective and Scope of Work
The primary objective of this position is to help coordinate webinars and virtual meetings. This role will be the dedicated person-in-charge for the logistics of Segment 1 of the National Virtual Symposium and will be responsible to assist in its organization, in managing the needs (including IT component and other technical matters) of symposium participants, and in compiling and reviewing high quality reports to be prepared by the rapporteurs.
The Facilitator will work closely with and report directly to the Technical Lead for Fisheries Science and Best Practices. Supervision of this position will fall under the STA Project Leader. The Facilitator for National Virtual Symposium will be responsible in the following tasks:
- Facilitating meetings: Facilitator will assist the Technical Lead for Fisheries Science & Best Practices in planning coordination meetings (virtual and in-person, if needed, with strict health protocol observed), engaging key participants, providing meeting support, and notetaking. The Facilitator will also lead coordination with the Virtual Event Organizer (VEO) providing professional services support for the National Virtual Symposium and the SEA counterparts supporting segment 2 of the symposium.
- Pre-Event and On-Event of the Symposium: Working with the STA Project Leader/Technical Lead Governance and the Technical Lead Fisheries Science Roadmap & Best Practices, and in close collaboration with the VEO, the Facilitator will help identify key participants (including VIPs) for the Symposium (Segment 1 only), and help finalize the agenda. The Facilitator will liaise with the Task Leaders and STA staff to prepare session invites, organize speakers, and finalize presentations. The Facilitator will also be responsible to work together with the VEO and their team for sending e-invitations, monitoring social media promotion on the event and suggest inputs to the VEO, coordinating with personal assistants to the VIPs, coordinating with the Host/Moderator and Session Leads, coordinating with speakers, coordinating with interpreters and rapporteurs, assist the VEO Team in the e-registration processes and helping invitees access the platform, and be on the alert on the event days for any potential changes and glitches and be able to help provide support for the VEO Team, if needed.
- Event Documentation: Ensure documentation of all events, including breakout rooms, and the timely consolidation of proceedings into one working document. As the virtual symposium will be broken into multiple sessions, the Facilitator will be responsible for ensuring documentation from each session is prepared, consolidated, and shared in time to inform the subsequent session and ultimately the final road map and lessons learned.
- Post-Event of the Symposium:
- Help the VEO in distributing the e-certificates to all Symposium speakers, Session Leads, and participants, with acknowledgements for their participation and contributions;
- Working together with the STA Project Leader/Technical Lead Governance and the Communication Team of the USAID SEA Project, help assist the preparation of Press Release for the Segment 1 of the Symposium with the MMAF and other media exposure activities in several media channels to be identified by the VEO;
- In close coordination with the STA Finance, Administration and Operations Officer the STA Project Leader/Technical Lead Governance, help sort out and finalize any administrative and financial matters (e.g., invoices, cash receipts, etc.) related to the Segment 1 of the Symposium event;
- Work with the Technical Lead for Fisheries Science & Best Practices and the STA Project Leader/Technical Lead Governance to synthesize participant contributions towards the Stock Assessment Road Map for inclusion in the final deliverables;
- Assist the Technical Lead for Fisheries Science & Best Practices and the STA Project Leader/Technical Lead Governance in assembling the rapporteurs notes resulted from the National Virtual Symposium and help synthesize these for the development of the Symposium Proceedings.
- Assist as needed, to arrange an official meeting with MMAF leadership for the TAG’s Chair and its members to formally deliver the Road Map.
D. QUALIFICATIONS: (MINIMUM REQUIREMENTS)
|EDUCATION:||B.Sc. in Fisheries and Marine Science or related field (Master’s preferred)|
|LANGUAGES:||Fluency in English and Bahasa Indonesia|
|GENERAL:||Demonstrated experience working with the Government of Indonesia, experience with the MMAF strongly preferred.|
E. LOCATION, TIMEFRAME, AND LEVEL OF EFFORT
The assignment will be conducted in Indonesia. The Facilitator is expected to be Jakarta-based with access to a strong Wifi connection (a stipend is available to support) as work from home is expected to continue for some time and the position may be largely remote. During the rehearsals and Event days of the Symposium, the Facilitator is expected to be on stand-by on the site where the VEO Team crew is located in Jakarta. The period of this full-time assignment will begin as soon as possible and be completed on or about January 31st, 2021.
If you are interested and qualified, please send your latest CV (no more than 10 pages) to jobs@SEA-Indonesia.org before September 19, 2020. Please note the title of the position you are applying for in your submission email.